Large Ensemble

Welcome to Vancouver Kiwanis Music Festivals 2024. Learn more below about becoming a participant in our Large Ensembles Festivals:

Jazz Festival: February 24-26, 2025
Choral Festival: April 2-4, 2025
Concert Band and Orchestra Festival: April 8-11 2025

About the Event

CONCERT BAND | ORCHESTRA | CHORAL | JAZZ BAND | MIXED ENSEMBLES

We are excited to welcome you all back to our festivals! Please find the following information below.

Registration is now open for the 2025 Festival!

We have a brand new registration system this year (Music Festival Suite), and we’re looking forward to sharing a simpler registration process.

Sara will host OPEN OFFICE HOURS on Zoom, on Dec. 16, 2024 and Jan. 14, 2025 at 7:30 pm to answer your Large Ensemble registration questions. Use this link to join.

What to do with Scheduling Requests:

Scheduling requests may be submitted by email to sara.ramsay@vkmfestivals.org. While we cannot guarantee requested performance times absolutely, we will do our very best to make them work. The earlier we receive your requests, the more likely it is that we will be able to meet them. Requests will be timestamped, and attended to in their received order.

Things to Note:

  • Registration fees on the syllabus and the registration website will now be displayed with our $20 administration fee (per entry) already included. In previous years, this has been separated out

  • Some class numbers will be different than last year

  • Concert Band & Orchestra registrations will no longer be separated by group size (previously ≥79 and <80). Instead, simply register by Elementary, Secondary, or Community, and pricing will automatically adjust according to the size of the group (≥79 or <80)

  • Registration closes January 17, 2025

Please Note:
Students and Parents do not register individually for Large Ensemble performances.
Only teachers and accompanist need to create profiles for Large Ensemble performances.

How to register if I am a…

  • TEACHER

    1. Read the Syllabus.

    2. Review the General Rules and Regulations.

    3. Make sure you have:

    Class and repertoire info (use teacher worksheet to gather information)

    Accompanist’s Profile ID or Username

    4. Log into Music Festival Suite and create a profile for YOURSELF. Remember that this is a new system this year, and everyone will need to create a new profile.

    5. Once logged in, go to the menu on the top left of the page and click on “Linked Groups.”
    - Click “Add a Group” to set up a group profile.
    - Repeat for each individual group.

    6. Click on the “Registration” tab at the top.
    - Register your group for the appropriate class.
    - List all participants in that group within the group registration.
    - Repeat registration of each group for its appropriate class.

    7. Once you have registered all your groups, you can finish registration by completing payment. All payments must be finalized by January 17, 2025.Note that performance times will not be assigned until payment has been received.

    8. Scheduling requests may be submitted by email to sara.ramsay@vkmfestivals.org. While we cannot guarantee requested performance times absolutely, we will do our very best to make them work. The earlier we receive your requests, the more likely it is that we will be able to meet them. Requests will be timestamped, and attended to in their received order.

    9. View your individualized schedule in Music Festival Suite as it becomes available. Schedules will not be released until after the registration deadline.

  • ACCOMPANIST

    1. Read the Syllabus

    2. Review the General Rules and Regulations

    3. Login to Music Festival Suite to create a profile for YOURSELF

    4. Provide your accompanist ID to the teachers whose groups for whom you will be playing

    5. View individualized schedule in Music Festival Suite as it becomes available. Schedules will not be released until after the registration deadline.

Prefer a video tutorial?

Our Large Ensembles Festival Coordinator, Sara Ramsay, walks you through a Teacher Profile Setup, Group Profile Setup, and Group Registration process from start to finish, using the new Music Festival Suite registration system introduced for the 2025 Festival season.

Key Dates

December 2, 2024
Registration Opens

December 16, 2024
Office Hours - Open Online Call for registration questions
Click Here to Attend on Zoom

January 14, 2024
Office Hours - Open Online Call for registration questions
Click Here to Attend on Zoom

January 17, 2025
Registration Closes

February 24-26, 2025
Jazz Festival at Pyatt Hall, VSO School of Music

April 2-4, 2025
Choral Festival at Massey Theatre

April 8-11, 2025
Concert Band & Orchestra Festival at Massey Theatre

Learn More

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